{"id":5413,"date":"2023-01-18T05:50:55","date_gmt":"2023-01-18T05:50:55","guid":{"rendered":"https:\/\/news969.com\/?p=5413"},"modified":"2023-01-18T05:50:55","modified_gmt":"2023-01-18T05:50:55","slug":"best-data-protection-practices-for-your-business","status":"publish","type":"post","link":"https:\/\/news969.com\/best-data-protection-practices-for-your-business\/","title":{"rendered":"Best Data Protection Practices for Your Business"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">A top priority for every business owner is the protection of sensitive data and personal information they collect from their customers. Unfortunately, it can take time to figure out where to start when it comes to creating a robust data protection plan.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To help you protect your business\u2019 data, we have compiled a list of the ten best data protection practices. From encrypting data to using two-factor authentication, these tips will ensure that you have the necessary measures in place to protect your customers\u2019 details and your business\u2019 reputation.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s get started!<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_65 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-66287e74c0b5e\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-66287e74c0b5e\"  aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/news969.com\/best-data-protection-practices-for-your-business\/#1_Establish_a_data_retention_policy\" title=\"1) Establish a data retention policy\">1) Establish a data retention policy<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/news969.com\/best-data-protection-practices-for-your-business\/#2_Educate_your_employees_about_data_protection\" title=\"2) Educate your employees about data protection\">2) Educate your employees about data protection<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/news969.com\/best-data-protection-practices-for-your-business\/#3_Implement_physical_security_measures\" title=\"3) Implement physical security measures\">3) Implement physical security measures<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/news969.com\/best-data-protection-practices-for-your-business\/#4_Restrict_access\" title=\"4) Restrict access\">4) Restrict access<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/news969.com\/best-data-protection-practices-for-your-business\/#5_Use_encryption\" title=\"5) Use encryption\">5) Use encryption<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/news969.com\/best-data-protection-practices-for-your-business\/#6_Use_strong_passwords\" title=\"6) Use strong passwords\">6) Use strong passwords<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/news969.com\/best-data-protection-practices-for-your-business\/#7_Perform_backups\" title=\"7) Perform backups\">7) Perform backups<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/news969.com\/best-data-protection-practices-for-your-business\/#8_Keep_your_software_up_to_date\" title=\"8) Keep your software up to date\">8) Keep your software up to date<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/news969.com\/best-data-protection-practices-for-your-business\/#9_Monitor_activity\" title=\"9) Monitor activity\">9) Monitor activity<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/news969.com\/best-data-protection-practices-for-your-business\/#10_Dispose_of_data_properly\" title=\"10) Dispose of data properly\">10) Dispose of data properly<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/news969.com\/best-data-protection-practices-for-your-business\/#Final_thoughts\" title=\"Final thoughts\">Final thoughts<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"1_Establish_a_data_retention_policy\"><\/span><b>1) Establish a data retention policy<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A good <\/span><a href=\"https:\/\/www.wesleyan.edu\/its\/policies\/dataretention.html\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">data retention policy<\/span><\/a><span style=\"font-weight: 400;\"> should clearly outline the data collection type, the time it will be stored, and how it will be disposed of. This helps ensure that only relevant and necessary data is retained and that outdated or irrelevant data is deleted or destroyed.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When developing a data retention policy, you should consider the legal and regulatory requirements that may apply to your organization. Remember that any financial records are kept for an appropriate amount of time according to local laws and accounting standards.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You should also consider the different types of data your business collects and how long each type should be kept. For example, customer contact information might need to be kept for a longer period than employee records.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Finally, your data retention policy should include detailed procedures for disposing of outdated or unnecessary data. Depending on the data type, you may need to securely delete the information or even physically destroy the storage device.\u00a0<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"2_Educate_your_employees_about_data_protection\"><\/span><b>2) Educate your employees about data protection<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Employees should understand the importance of protecting customer and company data and the consequences of not following data protection protocols.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">On the other hand, companies should provide training sessions covering security awareness, acceptable use policies, and personal privacy expectations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It is important to explain what data types should not be shared with anyone without verifying their identity (be it on <\/span><a href=\"https:\/\/www.phonehistory.com\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">PhoneHistory<\/span><\/a><span style=\"font-weight: 400;\"> or any other online database, etc.) and how to dispose of old or unused data properly.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Your employees should also know how to identify phishing attempts and other online scams. Regularly sending out phishing tests can help employees recognize fraudulent emails and websites and stay vigilant against cyber-attacks.\u00a0\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Additionally, companies should ensure that employees know how to report a potential data breach or suspicious activity.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"3_Implement_physical_security_measures\"><\/span><b>3) Implement physical security measures<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><a href=\"https:\/\/www.cisa.gov\/sites\/default\/files\/publications\/isc-planning-managing-physical-security-resources-dec-2015-508.pdf\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Physical security measures<\/span><\/a><span style=\"font-weight: 400;\"> are essential for protecting your data and ensuring that only the right people can access it. You should consider implementing a range of physical security measures, such as:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Securing entryways and controlling access to your premises. This could include installing locks, ID card readers, or other authentication measures.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Keeping computers, servers, and other electronic devices in secure areas.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Storing confidential data in locked cabinets or rooms.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Installing cameras to monitor any activity on your premises.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Performing regular security checks and audits to ensure the safety of your data.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Implementing these measures can help protect your business from threats, such as unauthorized access or theft of sensitive information.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"4_Restrict_access\"><\/span><b>4) Restrict access<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">One of the most important data protection measures is restricting access to data and systems. Organizations should limit access to only those employees who need it to perform their job duties.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Additionally, if certain areas of the system contain sensitive data, you should consider additional security measures such as two-factor authentication or biometric access. Establishing a policy that defines user roles and access levels can help you ensure that users can only access the data they need.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Furthermore, implementing a permission-based system can help limit and track which users have access to sensitive data. This practice also helps ensure that if an employee leaves your organization, their access to your data is immediately revoked.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"5_Use_encryption\"><\/span><b>5) Use encryption<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Encrypting your data makes it unreadable to anyone who doesn\u2019t have the encryption key, thus making it much harder for them to gain access to your confidential information. Encryption can be used on local systems and networks, with data stored in the cloud.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When encrypting data, you should choose a strong algorithm that is resistant to attack. It is also important to have a secure encryption key. Besides, you should ensure that your data is properly backed up and securely stored in an encrypted format.\u00a0<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"6_Use_strong_passwords\"><\/span><b>6) Use strong passwords<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Creating a long and complex password or passphrase is one of the most important data protection practices for your business. Passwords are the main way you protect sensitive information, so you should create passwords that cannot easily be guessed or cracked.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Make sure your passwords are at least 8 characters long and contain a mix of uppercase and lowercase letters, numbers, and special characters. Having different passwords for each account or system is also important, as using the same password for multiple systems can leave you vulnerable to attacks.\u00a0<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"7_Perform_backups\"><\/span><b>7) Perform backups<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Performing regular backups is essential for data security. It is important to create a plan to back up your data and stick to it. Make backups on a regular schedule, such as daily or weekly, and store them securely away from the main system. Make sure you test the backups regularly to ensure they are working properly.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In addition to backing up your data, you should also back up your systems. This includes applications, operating systems, configurations, and other software necessary for your business operations. This will ensure that you can quickly and easily restore any lost or damaged data.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"8_Keep_your_software_up_to_date\"><\/span><b>8) Keep your software up to date<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Software is constantly changing and evolving, and it is important to ensure that your software is up to date to protect your business from the latest security risks. Software updates can contain patches for security vulnerabilities and help protect against data breaches.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Therefore, you should regularly check for updates for your operating system, installed programs and applications, and web browser extensions.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Additionally, you should install a reputable antivirus program to protect your computer and network from malicious software. When installing or updating software, download it from a legitimate source.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"9_Monitor_activity\"><\/span><b>9) Monitor activity<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Monitoring activity within your network allows you to detect any unauthorized access or use of data and take appropriate action. Monitoring should be done regularly, and you should report any suspicious activity immediately.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can use various tools and methods to monitor activity, such as logging systems, which keep track of user activities, and intrusion detection systems (IDS), which alert administrators when suspicious behavior is detected. You can also employ automated auditing techniques to detect changes in the system or data.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It is advisable to set up notification systems so that you can be alerted if any suspicious activity is detected. This way, you can quickly address any potential issues before they become serious. Additionally, review all logs regularly to identify abnormal patterns that could indicate a security breach.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"10_Dispose_of_data_properly\"><\/span><b>10) Dispose of data properly<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">You should ensure that any data that is no longer needed or used is securely destroyed before it falls into the wrong hands. This includes physical documents, hard drives, and other confidential media.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To dispose of data safely, you should use a reliable data destruction service. They will help you destroy all confidential media and ensure that any paper documents are shredded or securely burned. They will also help you properly dispose of old hardware, such as computers and phones.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It is also important to securely dispose of any data stored in the cloud. You should configure cloud storage services like Dropbox, Google Drive, and <\/span><a href=\"https:\/\/www.icloud.com\/\"><span style=\"font-weight: 400;\">iCloud<\/span><\/a><span style=\"font-weight: 400;\"> to delete files automatically after a certain time. You should also delete any files that you no longer need manually.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Final_thoughts\"><\/span><b>Final thoughts<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Data protection is an important factor for any business. Establishing a data retention policy, educating employees about data security, implementing physical security measures, restricting access, using encryption, performing backups, using strong passwords, keeping software up to date, monitoring activity, and disposing of data properly are all essential steps to keep your business&#8217;s information secure in the long run.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>A top priority for every business owner is the protection of sensitive data and personal information they collect from their customers. Unfortunately, it can take time to figure out where to start when it comes to creating a robust data protection plan.\u00a0 To help you protect your business\u2019 data, we have compiled a list of [&hellip;]<\/p>\n","protected":false},"author":1700,"featured_media":5414,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1171],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Best Data Protection Practices for Your Business - Latest Technology News - Gaming &amp; PC Tech Magazine- News969<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/news969.com\/best-data-protection-practices-for-your-business\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Best Data Protection Practices for Your Business - Latest Technology News - Gaming &amp; PC Tech Magazine- News969\" \/>\n<meta property=\"og:description\" content=\"A top priority for every business owner is the protection of sensitive data and personal information they collect from their customers. 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